Worth Data 701 RF Owner's Manual download pdf (Page 62)

Chapter 9:

Voice Message Operations

The RF Terminal’s exclusive use of voice prompts allows you to overcome problems such as literacy, language and lighting. With

proper planning, voice prompting can enhance your RF Terminal application, making it faster and simpler. Voice messages are rec-

orded (or imported from existing sound files) and uploaded to the RF Terminal using the Hardware Utilities program included on the

Utility CD. Playback of a voice prompt is triggered by a prompt from the host computer.

Why Use Voice Messages and Prompts?

 Voice messages can be in any language.

 The operator does not have to be able to read to perform some jobs.

 Voice Prompts can be very helpful in dimly-lit or extremely-cold environments.

 The data collection process is faster because the operator does not have to continually look at the screen for instructions. This is

especially useful when you do not want or need to enter data from the keypad. Scanning bar coded numbers from a Quantity

BARPAD can make keying unnecessary.

 Voice messages and prompts are a good way to keep the operator’s attention focused on the job at hand. Audible error messages

and warnings also help to limit mistakes and downtime.

Voice Prompts and the Integrated Hardware Utilities program

The Integrated Hardware Utilities program (which can be installed from the RF Terminal Utilities CD) makes it easy to manage

your RF Terminal system's Voice Prompts:

 Record custom RF Terminal voice prompts using your computer's built-in or external microphone.

 Import custom RF Terminal voice prompts from existing sound files.

 Edit RF Terminal Voice Prompts to trim off any extra seconds of silence or noise before or after the actual words of the Voice

Prompts.

 Increase the volume of RF Terminal Voice Prompts that aren't loud enough.

 Delete unwanted RF Terminal Voice Prompts.

 Rename RF Terminal Voice Prompts to correct or update the descriptions you had entered for them.

 Renumber RF Terminal Voice Prompts to change the Voice Prompt numbers assigned to them.

 Restore Default RF Terminal Voice Prompts you had replaced or edited.

 Send Voice Prompts to one or more RF Terminals.

See the Hardware Utilities program help file for complete instructions on using the Hardware Utilities program.

Tips for Using Voice Prompts

Up to 99 voice messages can be recorded and stored in the RF Terminal. Here are some tips on making your voice prompts user-

friendly:

1. Short messages are preferable for prompts; most English prompts can be stated in ½ second. Instead of saying, “Enter

the Item Number,” say “Item”. The typical RF Terminal operator does not want to hear long messages thousands of

times. Error messages are typically longer because they are the exception and need to provide more precise instruction to

the user.

2. Record your voice prompts calmly. A frantic sounding voice can become irritating, especially when heard repeatedly.

3. Speak clearly. Correct pronunciation will make the voice prompts easier to follow for all users. Use common words that

all users will understand.

4. Vary the tone of your voice for different prompts. Using a different tone of voice or even a different voice for consecu-

tive prompts or error messages will make it easier for the user to distinguish between them.

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Worth Data 701 RF Owner's Manual Page 62